Reports & rentals
Property condition reports
A dated, photo-supported record of a property's condition, organised room by room. Useful for rental providers, renters and owners who want a clear record at the start or end of a tenancy, or before changes to a property.
Illustration. Not an actual property or real inspection work.
- Rental providers (landlords) who want a clear, dated record at the start or end of a tenancy.
- Renters who want their own record of a property's condition when they move in or out.
- Owners who want a record before renovations, before leaving a property vacant, or before selling.
- Property managers who want a consistent, independent format.
- A room-by-room record of visible condition, including walls, ceilings, floors, windows, doors and fixtures.
- Visible fixtures and fittings in kitchens, bathrooms and laundries. Appliances are recorded as seen, not tested.
- Outdoor areas that come with the property, such as a garden, courtyard, balcony, garage or shed, as agreed in the scope.
- Dated photos of each area, with close-ups of existing marks, wear or damage.
- Items such as keys, remotes or included furniture, where agreed in the scope.
- A written condition record, organised room by room.
- Dated photos supporting each entry.
- A consistent format you can compare with a later record.
- A clear note of anything that couldn't be accessed or recorded.
A condition report is a dated, photo-supported record of a property’s condition, set out room by room. This illustration shows the kind of structure you can expect. The exact contents depend on the agreed scope.
VicWide · Report
Property condition report
- Property
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- Prepared for
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- Reference
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- Inspection
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Scope
Limitations
Rooms and areas recorded
Photo record
Notes
A layout illustration only. Real reports describe what was observed at the time of inspection.
Tell us why you need the record, such as the start of a tenancy, a move out or planned renovations.
If a rental provider or property manager is arranging the report for a tenanted property, they arrange entry and give the renter any notice required.
Make sure all rooms, outdoor areas, the garage and any storage can be reached.
For a record before a tenancy, have the property cleaned and ready as it will be handed over.
Share any earlier condition report you have.
Can’t see your question? Send an enquiry and we’ll come back to you.
More detail
More about property condition reports
How it works
Tell us about the property, who the record is for and why you need it. We'll confirm the scope and provide a quote. If a rental provider or property manager is arranging the report for a tenanted property, they arrange entry with the renter. On the day, we record each room's visible condition with dated photos. You then receive a written record, organised room by room.
A record everyone can read
A useful condition record is specific. It says which room, which surface and what was visible, and it has a photo to match. That makes it easier to compare with a later record, whether at the end of a tenancy or after renovation work. We write in plain language and keep the format consistent, so records can be read side by side.
Respecting the people who live there
A tenanted property is someone's home. Entry is arranged with any notice required, and photos focus on the property's condition rather than anyone's belongings.
What this report is not
It isn't a building inspection, a pest inspection, a dilapidation report or a legal compliance check. It doesn't test appliances or services, and it can't record what is hidden or locked away. If you're not sure which record you need, tell us about the property and we'll confirm the scope and provide a quote.
Learn with VicWide
Showing 2 topics
Inspections
How do I read an inspection report?
An inspection report records what was observed at the time of the inspection, where it was observed, and what couldn't be inspected. This topic walks through a typical report structure and how to use it when you talk with builders, agents or other advisers.
Key points 5
- A report describes observations at the time of the inspection. Conditions can change afterwards.
- Read the scope and limitations first, so you know what was and wasn't inspected.
- Observations are grouped by area, so you can find what matters to your decision.
- A report is not a certificate of compliance, a warranty or an insurance policy.
- If something isn't clear, ask us to explain it in plain language.
Related service: Compliance & reporting
Rentals
How should rental providers and property managers record a property's condition?
Clear, dated records of a rental property's condition help owners, rental providers and property managers keep track of the property over time. This topic covers routine and pre-tenancy condition records, good photo practice, and where Victoria's rental minimum standards fit in.
Key points 5
- Victoria has minimum standards for rental properties. Check the official renting guidance for what applies.
- Record condition before a tenancy begins and at routine inspections, with dated photos.
- Describe what you see room by room, in plain and neutral language.
- Keep condition records together with repair invoices and compliance paperwork.
- A condition record isn't legal advice. Seek advice about disputes or legal obligations.
Related service: Rental inspections
Ready when you are
Enquire about property condition reports
Tell us about the property. We confirm the scope and a quote with you before anything is arranged.